Legal Administrative Assistant
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Accentuate Staffing is currently recruiting for an experienced Legal Administrative Assistant for a client in Raleigh. This position will be supporting multiple attorneys in the Capital Markets/Banking & Financial Institutions group of the organization. The ideal candidate will be a proactive, positive and energetic team player with the ability to manage multiple projects simultaneously, leverage technology to gain maximum efficiency, and continually adapt to ever changing priorities and ever evolving technology in a fast-paced work setting.
Responsibilities:
- Produce, revise and manage legal documents in Microsoft Word, Excel and PDF Docs
- Order/File documents with the NC Secretary of State
- Organize documents into accurate formats and in specific order according to practice area procedures.
- Coordinate day-to-day operations of the attorneys’ practices taking initiative and using sound, independent judgment.
- Establish and maintain attorneys’ files in accordance with firm guidelines.
- Manage multiple projects in a deadline-driven environment.
- Run conflict checks, open new matters.
- Enter, revise and finalize time entries and work with firm Billing Department on billing matters. Dictation and time entry for select attorneys.
- Maintain Outlook calendars, including adding/maintaining contacts for select attorneys. Book travel. Coordinate onsite meetings and luncheons and work with Office Services when necessary for catering.
- Assist with special projects and other duties as needed.
Requirements:
- Bachelor’s degree preferred and a minimum of 2 years of previous work experience as a legal, administrative or executive assistant, preferably in a law firm, or relevant experience in a professional services organization
- Knowledge of Capital Markets/Banking & Financial Institutions practice areas preferred.
- Advanced working knowledge and proficiency in Microsoft Office (i.e., Word, Excel, and Outlook). Solid intermediate to advanced level skills in Microsoft Word are a must. (Heavy formatting, word processing)
- Highly proficient in using PDF manipulation software (i.e., PDF Docs, Adobe).
- Experience and proficiency in use of technology to support practice group efforts (e.g., scanning, ShareFile, DocuSign, Workshare Compare or similar application to assist with proofing, tracking and comparing document revisions from multiple contributors.)
- Experience using a document management system preferred (e.g., iManage). Experience with 3E, Elite or FileTrail is a plus.
- Excellent interpersonal skills and the ability to effectively interact with all levels of firm personnel and clients.
- Ability to demonstrate grace under pressure during stressful situations occurring as a result of workloads and/or deadlines.
