Responsibilities:

Payroll

• Review weekly reports, make any corrections for submittal to payroll service.

• Administer year-end payroll activities including 1099 and W2 processes.

Accounts Payable

• Matching and verifying invoices for entry in Quickbooks

• Cutting checks weekly for timely payment

Accounts Receivable

• Entering AIA contract billing documents as invoices into QuickBooks

• Monthly billings processed primarily on AIA G702 & G703 forms

• Collecting payments

Financials

• Process journal entries and monthly reconciliations

• Update and verify monthly P&L and Balance Sheet

• Update weekly cash flow reporting

• Process 1099s, distribute to recipient, state, and federal agencies

• Process monthly sales and use tax reports and payments to the state

• Export/update job costing reports for project P&L projection

• Deposit payments remotely and transfer funds as required

-Provide documentation for Bank, WC and CPA audits as required

 Additional Duties:

• Process onboarding documents and maintain employee records

• Maintain Insurance records and payroll deductions

• Correspond with insurance broker for renewals/terminations/hires

• Credit Card payment processing

• Post-Office & Fed-Ex mailings as necessary

• Answer occasional inbound calls and voicemail

Requirements:

• Minimum 5 years of accounting experience

• Proficient in QuickBooks On-line

• Experience in Cash Management & Reporting

• Proficient in Microsoft Office 365 environment

• Experience in construction/trades accounting preferred

• Public Notary, a plus