Responsibilities:

•  Reviews Contracts to confirm the requirements for any Insurance Programs or any Certified or Prevailing Wage Reporting
• Notifies Payroll for all CPR projects and CCIP/OCIP projects that are self-performed by DAC.

• For all CCIP/OCIP projects:
  • Completes the initial enrollment process for DAC on all OCIP/CCIP projects by requesting the COI and completing the required forms. Each program will have different requirements that may need to be requested and submitted such as additional endorsements, waivers, and rating information as well as Credit Worksheets.
  • Enrolls all sub tiers used on the project- requests the subs Certificate of Insurance, Declaration and Rating pages (includes communicating the project minimum requirements with the Sub).  Completes the required Notice of Award and/or Enrollment forms and sends to the CCIP Administrator.
  • Tracks the enrollment process to completion.  Saves the COI confirming enrollment/coverage for the Sub tier and provides a copy to the Sub and the DAC Project Team.
  • Monthly Reporting
    • Reviews AP report showing OCIP/CCIP project activity and requests Monthly Man Hours and Payroll value from Subs for active projects (if required).
    • For enrolled Subs without activity for the month a “No Work Performed” report will need to be completed in the portal
  • Close Out
    • Closing a project normally requires entry of a Last Date on Site and a signed Work Completion Form confirming the Final Contract Value and Final Man Hours.
    • For projects requiring Insurance Credit – review and approve final numbers with project team
• For all Certified Payroll projects:
  • Collects and/or assists the Subcontractors with submission of Certified Payroll reporting on required projects.
  • During the Contract review confirm the following information (some of the information can be found in the Contract, some may require you to contact the GC):
    • Wage Determination
    • Work Classifications – may require request for additional classifications through the General Contractor
    • Method of Reporting – projects may require use of applications such as LCP tracker or EMars or may be submitted directly to the GC
    • GC Contact
  • Clearly communicate the information and requirements to the project team
  • Contact any planned Subcontractors who will perform work on the Certified Project and communicate the required information.
  • Reviews AP report weekly for Certified Payroll project activity and requests payroll report from Subcontractors.
    • Assist Subcontractors with completion of the WH-347 as needed
  • Submits completed reports to the General Contractor or enters payroll in LCP Tracker, Emars or other software.
• Other:
  • Periodic review of subcontractor Master Agreements
  • Coordinate with Accounting Departments collection and review of Sub Insurance Certificates
  • Assist projects that may have additional insurance requirements for lower tier Subcontractors
  • Assist with any required Vendor Tracking
  • Assist with collection of project man hours if needed

Requirements:

• Must be bilingual (Spanish speaking) with excellent verbal and written communication skills.
• Construction and/or Insurance Industry experience required
• Certified Payroll experience
• Strong people skills with the ability to collaborate with multiple departments.
• Organized and detailed with the desire to make processes more efficient whenever possible.
• Dependable with a strong work ethic.
• Proficient with Microsoft Office Suite including Outlook, Word and Excel. Experience with Adobe and DocuSign applications preferred.
• High School Diploma or higher education preferred but all candidates will be considered.