Responsibilities:

• Review, approve and post invoices
• Review employee reimbursement requests
• Verify invoices are accompanied by all required supporting documentation
• Generate weekly payments (electronic payables and the occasional paper check)
• Process credit card receipts
• Reconcile monthly credit card statements for 3 accounts
• Investigate invoicing errors, discrepancies, and omissions and contact vendors to resolve any issues, as well as respond to and resolve vendor inquiries
• Complete vendor credit applications as needed
• Provide accurate and effective document preparation and records management relative to Accounts Payable function in accordance with records retention policies and procedures
• Continue to improve payment processes and create efficiencies
• Submit appropriate filings for monthly sales and use tax returns to various states
• Perform various month-end reconciliations and work to resolve any discrepancies
• Review AP accounts for accuracy
• Management of departmental email account
• Reconcile vendor statements and follow-up as needed
• Assist with multiple accounting functions and special projects as assigned
• Assist vendors with enrollment in credit card and ACH payment program
• Monitor credit card payables for expiring payments
• Prepare and distribute weekly AP reports for management
• Maintain fixed assets according to the company s capitalization policy and local property tax listing regulations
• Assist with preparation of annual business property tax listings for required locations
• Assist with preparation of 1099-MISCs
• Back up for front desk, as needed (answering phones, retrieving and distributing mail, greeting visitors, etc.)
• Record cash receipts in project management system (Procore)

Requirements:

• Bachelor s degree in related field or equivalent work experience
• 2+ years experience in high volume accounts payable role
• Detail-oriented with exceptional analytical and organizational skills
• Ability to manage multiple priorities
• Excellent written and oral communication skills
• Ability to troubleshoot and problem-solve
• Excellent follow-through skills
• Ability to handle discreet and confidential information
• Solid understanding of basic accounting principles
• Excellent customer service for both internal and external customers
• Experience working for a general contractor
• Experience with Sage 300 and Procore