Responsibilities:

• Serve as the primary liaison between departments within company.
• Distribute Invitations to Bid and project notices to subcontractors.
• Follow up with subcontractors to track bid status and ensure timely responses.
• Manage the receipt and distribution of plans and specifications from architects to subcontractors.
• Address subcontractor inquiries regarding project details, working with Preconstruction Managers and architects as needed to provide accurate answers.
• Prepare Clarifications and Addenda for subcontractors based on updates from architects.
• Collect and organize subcontractor bids.
• Follow up with subcontractors to gather any missing information for bids.
• Coordinate pre-bid and site visits with subcontractors.
• Prepare Bid Manuals for subcontractors to facilitate the bidding process.
• Create Pricing Books for the Preconstruction Manager and Operations Department.
• Develop deliverable books for project owners.
• Maintain and update the subcontractor database.
• Generate and update various reports using Excel.
• Provide general administrative support to the Preconstruction Department as required.

Requirements:

• High School diploma required; experience in project coordination is preferred.
• Familiarity with construction processes is advantageous.
• Strong organizational skills with keen attention to detail and the ability to meet deadlines in a fast-paced environment.
• Proficiency in MS Word, Excel, Outlook, PowerPoint, and Adobe