Responsibilities:

• Provide first point of contact for office guests, directing inquiries to an appropriate team member or partner.
• Regularly monitor the general voicemail and email accounts, forwarding requests to the appropriate staff and/or responding timely.
• Maintain office supplies, equipment, and service accounts, such as water delivery, recycling, copier maintenance; coordinate office closures/holidays with the cleaning company.
• Oversee the administrative office workroom, common space and storage spaces and ensure they remain well-organized.
• Oversee the ongoing organization electronic document management. Convert existing hard-copy files to electronic format and catalog.
• Manage the post office box, ensuring mail is picked-up regularly and distributed timely to the team; take out and bring in recycling bins.
• Provide support for the donation software, including data entry and monthly reporting.
• Assist with staff and Board of Directors registration for trainings/conferences.
• Assist with planning staff outings and coordinating food vendors.
• Provide Support for special projects, as needed.
• Maintain a check log of all receipts/checks received.
• Provide support to Accounts Payable process, including data entry in accounting system, check preparation and distribution, and file management
• Prepare the quarterly property cash balance report based on information from the property management company.
• Assist with other projects, as needed.

Requirements:

• Bachelor’s degree or equivalent experience.
• Strong Excel, Word and general computer skills are required.
• Strong ability to communicate effectively, both verbally and in writing.
• Proven ability to manage and coordinate work to meet and/or exceed organizational objectives.