Accounts Payable Coordinator
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Accentuate Staffing has an immediate need for an Accounts Payable Coordinator to join an accounting department in Four Oaks, NC. This is a 3-month contract that could have potential to go longer. This position provides support to various positions within the accounting department. Responsibilities include reviewing approved purchase orders for correct coding, keying AP Invoices into the accounting system, processing invoices for payment, maintaining vendor files, and scanning/ filing of documents.
Responsibilities:
- Prepare and process payments to AP vendors weekly via direct deposit, checks and bill pay.
- Monitor expenses by receiving, processing, and verifying invoices.
- Link completed purchase orders with correct vendor invoices, route for electronic approval and processing.
- Charge expense to correct GL account, department, and location by analyzing invoice and purchase order request.
- Communicate with vendors as needed for receipts or invoices
- Assist with maintaining and reconciling corporate credit card transactions and statements.
- Verify accuracy of vendor accounts by reconciling monthly statements and related transactions.
- Audit admin petty cash box biweekly and prepare a/p reimburse check to box biweekly or as needed.
- Monitor invoices to ensure compliance with contracted rates.
- Maintain vendor information to ensure all necessary documentation is on file, such as W9’s and 1099 data.
- Reconcile all expense general ledger accounts and the A/P vendor general ledger account on a monthly basis.
- Assist with annual Financial audit as needed
- Maintain Certificate of Insurance for worker’s compensation and general liability insurance for contractual vendors/staff.
- Provide backup for processing outgoing mail.
Requirements:
- High school diploma or equivalent
- 1-3 years of previous A/P experience
- Intermediate level of computer literacy, specifically MS Word and Excel
