Responsibilities:

Accounting:

• Process weekly payroll, ensuring accurate and timely payments to employees.
• Generate and send invoices to clients, and process customer payments.
• Monitor accounts receivable and follow up on past-due invoices to ensure timely collections.
• Process vendor invoices and ensure payments are made in a timely manner.
• Handle online credit card payments and reconciliations.
• Perform monthly bank reconciliations to ensure accuracy and resolve discrepancies.
• Enter new products into the accounting system and maintain product records.
• Maintain both cash and accrual books.
• Manage accounts payable process, including staging and processing invoices.

Contracts and Membership Tracking:

• Oversee Statement of Work (SOW) Templates for memberships and services.
• Maintain a membership tracking system to initiate membership renewals, scorecards, and invoicing.
• Interact with Customer Procurement Groups to ensure compliance with contracts, Master Service Agreements, and other agreements.
• Manage insurance policies to ensure compliance with customer agreements and internal needs.

Human Resources Functions:

• Administer employee benefits, including health insurance and accounts with Aflac/Allstate.
• Manage the 401(k) account and ensure compliance.
• Facilitate employee onboarding processes and create office/building entry cards.
• Maintain vacation spreadsheet and assist with employee engagement events organized by the Fun Committee.
• Oversee employee onboarding and exit processes, including conducting exit interview surveys.
• Occasionally liaise with PEO legal services to address employee-related issues and ensure compliance with state requirements.

Requirements:

• Bachelor’s degree in accounting, Finance, or a related field.
• Proficient in accounting software and technology, such as QuickBooks and SLX.
• Strong knowledge of US Generally Accepted Accounting Principles (GAAP)
• 5 years of experience is required
• Strong understanding of payroll processing, accounts receivable, accounts payable, and financial reporting.
• Knowledge of contracting and membership tracking processes is preferred.
• Familiarity with HR processes and employee benefits administration.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.