Responsibilities:

• Open mail daily, sort by entity and distribute.
• Match invoices with back-ups; ensuring all items were received; contacting supervisors regarding questionable items or invoices.
• Place vendor numbers on invoices that are ready for payment
• Return W-9 requests to vendors
• Secure W-9 from all vendors on our vendor list
• Code and Input A/P invoices
• Input manual checks on a weekly basis
• Scan all invoices and check stubs
• Check invoices for the use tax and file after they are scanned.
• Prepare use tax reports for payment
• Run refund checks when necessary and stamp returning them to the correct party
• Maintain the Escheat file and review on monthly basis for accuracy
• Process accounts payable invoices including purchase order invoices
• Fill supply orders and reorder needed supplies
• Balance refund account
• Assist with accounting duties as necessary

Requirements:

• Bachelor or Associate degree in Accounting or related field preferred.
• Ability to work with a variety of clients.
• Strong computer knowledge, experience with accounting software, and Microsoft Office (Word and Excel)
• Able to work independently
• High attention to detail and accuracy
• 1-3 years previous experience accounts payable experience.