Executive Assistant
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Accentuate Staffing has an immediate opportunity for an Executive Assistant to join a global company in Morrisville supporting a CEO and a Vice President of Sales.
The Executive Assistant will act as the primary point of contact between executives, internal teams, external stakeholders, and clients. Your responsibilities will encompass a broad spectrum of administrative and organizational tasks, requiring a high level of professionalism, discretion, and attention to detail.
Responsibilities:
- Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Act as a gatekeeper, screening and prioritizing communications, inquiries, and requests directed to executives.
- Prepare and edit correspondence, presentations, and reports for executive review and distribution.
Maintain office organization and efficiency by managing office supplies, equipment, and facilities. - Coordinate internal and external meetings, conferences, and events, ensuring all logistical arrangements are handled seamlessly.
- Assist with special projects and initiatives as assigned by executives, contributing to the achievement of organizational goals.
Serve as a liaison between executives and various stakeholders, including clients, partners, and vendors, fostering positive relationships and facilitating effective communication. - Communicate key messages and directives from executives to relevant departments and individuals, ensuring alignment and understanding.
- Handle sensitive and confidential information with discretion and integrity, maintaining a high level of confidentiality at all times
- Maintain accurate records, files, and databases, ensuring information is organized and easily accessible.
- Assist with document preparation, proofreading, and editing, ensuring accuracy and adherence to company standards.
- Manage correspondence, incoming mail, and emails, responding or redirecting as appropriate.
Requirements:
- Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
- Exceptional organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication and interpersonal abilities, with a professional and approachable demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong problem-solving skills and resourcefulness, with a proactive and solutions-oriented mindset.
- 5-7 years of recent, relevant experience is required
- High level of discretion and confidentiality, with the ability to handle sensitive information with tact and professionalism.
- Flexibility and adaptability to changing priorities and fast-paced environments.
- Must be able to work onsite Mon-Fri from 8-5
