Responsibilities:

• Preparation of Due Diligence packages, RFP submissions, Special Event Planning, Holiday Gift Project, Donations, etc.
• Manages Directors’ calendar and independently schedules appointments as needed/requested.
• Coordinates RFP and special project submissions with business development department.
• Acts as a liaison for the property management department with insurance claims and policies.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Directs preparation and filing of corporate legal documents with government agencies to conform to statutes.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Reconciliation of monthly credit card statements

Requirements:

• Associate degree is preferred.
• Must be proficient with MS Office and have strong Excel skills to include formulas, formatting and macros.
• Yardi Experience would be preferred.
• Basic understanding of accounting principles
• 1-3 years of administrative experience is preferred.