Responsibilities:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and handle their inquiries or direct them to the appropriate person according to their needs.

• Responsible for daily office operational/organizational duties including opening mail, filing duties, administrative and data entry tasks.
• Weekly data entry of fabrication inventories turned in by Shop Foreman.
• Send out buy lists to vendors to receive quotes back on shop materials. Items will then be reviewed for the best prices and purchase orders will be generated.
• Ability to follow up on all orders and provide lead times for Shop Manager.
• Maintain office supply inventory.
• Some vendor, accountant, and customer relations duties. Supervise the delivery of materials.
• Responsible for coordinating and booking travel/accommodations to trade shows and customer visits.
• Responsible for producing MAP Quest for product deliveries.
• Reconcile vendor, bank, and credit card statements.
• Collections of accounts receivable. May be required to call customers to check on payments.
• Handle personal banking and bill pay for President.
• Input time sheets weekly from Employees for payroll
• Strong knowledge of, job costing, purchase orders and invoicing, weekly payroll, payroll withholding tax reporting and payments.
• Oversees the process of creating and maintaining personnel files. Organize and provide new-hire paperwork for new employees. Once hired, set-up new employees in Quickbooks.

Requirements:

• Exceptional organizational skills.
• Positive attitude and team player mentality.
• Self-starter with the ability to multitask.
•  Maintain attention to detail.
• Highly motivated and able to work in a fast-paced environment.
• Excellent people skills and a positive working attitude.
• Excellent verbal/communication and writing skills.
• Personable phone demeanor.
• Strong interpersonal and relationship-building skills.
• Willingness to expand knowledge as needed.
• Strong Excel formula’s a must, with basic Microsoft Office suite skills.
• Strong Quickbooks Desktop proficiency is required including payroll.
• Ability to do a CPA firm and do on their own moving forward.
• A minimum of 3 references required.