Administrative Assistant
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Accentuate Staffing is currently recruiting for an administrative assistant to support a VP level manager and team. This will be a hybrid position once the employee us fully trained. This is a 6–12-month contract position. The Administrative Assistant will provide administrative support for leaders Global Medical Affairs.
Responsibilities:
- Maintain calendars and coordinate meetings, webinars, and conference calls. Prepare agendas, publish minutes, and prioritize schedules as necessary. Seek/find/control meeting and lodging space for key meetings as necessary.
- Develop and process presentations, letters, documents, spreadsheets, charts, and reports using Microsoft Office software.
- Prepare, process, and complete expense reports for assigned direct staff through the expense reporting system.
- Arrange domestic and international business travel, including necessary reservations and supporting critical international documentation supporting such. Schedule and make arrangements for meetings, in-house and offsite.
- Maintain existing and create new files, contact lists, itineraries, and mailings as needed.
- Monitor deadlines and track progress toward task completion, communicating with management as appropriate.
- Complete other duties as assigned.
Requirements:
- A high school diploma and direct relevant prior administrative support of senior leadership positions or executive staff is a must, with an expectation of 3-5 years of experience minimum.
- Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
- Excellent oral and written communication skills
- Excellent organizational skills
- High attention to detail
