Responsibilities:

Accounts Payable

• Ability to discern which accounts, department codes, and project codes should be used for vendor invoices and check requests.
• Reconciles processed work by verifying entries and comparing system reports to balance.
• Uploads payment information to online banking systems for purpose of check printing and bank fraud protection services on a weekly basis.
• Work with staff on processing corporate credit card statement each month. Upload each month.
• Initiates stop payment requests.
• Works closely with meeting planning team and examination team for expense reimbursement.
• Reports sales and use taxes.
• Proactively reaches out to vendors to have all invoices mailed to AP and verify correct mailing address.
• Proactively seeks to convert vendors from check to ACH payment method.
• Effectively manages AP/AR weekly, monthly, quarterly, and annual to do lists.
• Ensures compliance with IRS W-9 and 1099 filings. Collect and maintain 1099 records and upload 1099 file to the IRS each calendar year.

Accounts Receivable

• Maintains constituent information in accounts receivable master files and ensures that it is accurate and current.
• Prepares and sends invoices to constituents.
• Processes constituent payments for deposit.
• Post cash receipt batches weekly into the Access and CRM database.
• Post receipts to AR system and to the cash receipts database.
• Contacts constituents with past due invoices to arrange for payment.

Requirements:

• Minimum 2-year associate degree (or similar education) in accounting.
• Minimum five years of AP/AR experience.
• Basic general ledger reconciliation knowledge
• High ability to pay attention to accuracy and detail.
• Strong written and oral communication skills.
• Accounting knowledge with emphasis in Accounts Payable and Accounts Receivable.
• Ability to troubleshoot and problem solve independently.
• Good understanding of a chart of accounts, department codes and project codes and how to properly code transactions.
• Microsoft Office Suite skills, specifically with MS Excel and drafting formulas.