Responsibilities:

• Reconcile processed work by verifying entries and comparing system reports to balances.

• Code such items as invoices, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

• Handle all vendors correspondence via phone or email.

• Attach corresponding purchase orders to incoming invoices with all supporting documentation.

• Investigate and resolve problems associated with processing of invoices and purchase orders.

• Enter and Upload invoices into Accounting Software.

• Prepare batch check runs, wire transfers, and ACH transactions.

• Assist with monthly status reports, and monthly closings.

• Monitor accounts to ensure payments are up to date.

• Post transactions to journals, ledgers and other records

• File, maintain, and distribute accounting documents and records.

• Review, Monitor and control the execution of all Purchase Orders and Subcontracts

• Work with PMs and Superintendents to identify repetitive misc. material and facilitate vendor pricing based on total quantity

• Prepares purchase orders by verifying specifications and price

• Facilitate resolution of material issues with vendors

• Contacts subcontractors and vendors to obtain pricing

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items

• Authorizes payment for subcontractors by reconciliation and forwarding to Accounts Payable

• Reconcile and process all rental invoices

• Keeps information accessible by sorting and filing documents

• Perform other duties as assigned.

Requirements:

• Associate Degree in Finance, Accounting, or related discipline or equivalent experience

• 2 years or more of previous A/P, and Purchasing or Accounting related experience

• High degree of accuracy, attention to detail and confidentiality.

• Excellent data entry skills.

• Excellent analytical, problem solving and decision-making skills.

• Detail oriented and dependability are of utmost importance.

• Effective organizational, stress and time management skills.

• Excellent communication skills, both written and oral.