Responsibilities:

Project Administration

• Job Status Reports: Prepare job status reports for weekly review with project manager and sales team. Advise of any problem areas
• Billing:  Assist with completion of required paperwork for billings on a monthly basis from information provided at weekly project meetings.  Billings will include AIA contract documentation and completion of lien waivers specified by each customer.
• File Maintenance: Maintain all project agreement files current and ensure they are accurate.  All files shall contain current signed proposals, sales booking package signed by the General Manager, project service reports, written correspondence and copies of invoices.
• Purchase Orders: process purchase orders for project technicians and sales team. Review and maintain Open PO Log and reconcile statements as needed.

 Payroll

• Process time cards and ensure data is entered correctly for the bi-weekly payroll and accurate billing.
• Accurately code non-billable hours such as vacation, sick, holiday, etc. and ensure all reported hours are meeting FLSA regulations.
• Assist payroll and human resources to research associate inquiries about their hours worked and paid time off.
• Enter temporary employee hours in system and reconcile with invoice received from staffing company.

Accounts Payable and Receivable

• Collect and code A/P Invoices and process in accounting system.
• Responsible for A/R collections for customers with balances of more than 45 days

Administrative Responsibilities

• Enter data from all time cards into operating software.
• Ensures that all reporting is in compliance with the Security and Exchange Commission (SEC) and other reporting guidelines by researching and following accounting rules and regulations
• Provide support for annual audit, which may include research and reconcilement in order to meet auditor requirements.
• Generate Purchase Orders for the area project groups.
• Share in the responsibility with the rest of the team as being in the queue for answering incoming calls and allowing admittance into the building to visitors.
• Engage in on-going training and development in order to remain proficient in current accounting principles and changes in regulations.

Requirements:

Education and Training Requirements (licenses, programs or certificates)

• Two year degree in accounting or one year of related accounting experience

Experience and Knowledge Requirements

• Great Plains Accounting experience preferred
• Intermediate level of computer literacy, specifically MS Word and Excel