Responsibilities:

Project Administration

• Prepare job status reports for weekly review with project manager and sales team. Advise of any problem areas
• Prepare billings on a monthly basis from information provided at weekly project meetings.  Billings will include AIA contract documentation and completion of lien waivers specified by each customer. Review over/under billings report s on a weekly basis to ensure it is being completed correctly and efficiently and variances are to be reported to the General Manager.
• Maintain all project agreement files current and ensure they are accurate.  All files shall contain current signed proposals, sales booking package signed by the General Manager, project service reports, written correspondence and copies of invoices.
• Complete on a monthly basis for all project accounts including over/under adjustments
• Process purchase orders for project technicians and sales team. Review and maintain Open PO Log and reconcile statements as needed.

 Payroll

• Process time cards and ensure data is entered correctly for the bi-weekly payroll and accurate billing.
• Accurately code non-billable hours such as vacation, sick, holiday, etc. and ensure all reported hours are meeting FLSA regulations.
• Assist payroll and human resources to research associate inquiries about their hours worked and paid time off.

Accounts Payable and Receivable

• Collect and code A/P Invoices and forward for processing.
• Responsible for A/R collections for customers with balances of more than 45 days

Administrative Responsibilities

• Enter data from all time cards into operating software.  Enter all project budgets into operating software for new projects.
• Ensures that all reporting is in compliance with the Security and Exchange Commission (SEC) and other reporting guidelines by researching and following accounting rules and regulations
• Provide support for annual audit, which may include research and reconcilement in order to meet auditor requirements.
• Responsible for accuracy, completeness and consistency of reporting financial records.
• Primary contact for Construction PO telephone line.
• Share in the responsibility with the rest of the team as being in the queue for answering incoming calls and allowing admittance into the building to visitors.
• Engage in on-going training and development in order to remain proficient in current accounting principles and changes in regulations.

Relationship Building

• Establish and maintain a rapport / positive working relationship with all potential and existing customers.  Promptly address any customer concerns and assure resolution in order to maintain positive long-term relationships.
• Establish and maintain a rapport / positive working relationships with company associates.  Professionally resolve any issues in order to capitalize on all business growth opportunities.
• Participate in the industry affiliations and community organizations and being involved in company sponsored events.

Requirements:

• Two year degree in accounting or five years of related accounting experience
• Great Plains Accounting experience preferred
• Intermediate level of computer literacy, specifically MS Word and Excel