Responsibilities:

• Maintain various ledgers, journals, registers and other fiscal records
• Review and reconcile various financial transactions including bank statements, credit card statements, and general ledger accounts.
• Determine payroll requirements, maintain payroll data, prepare and process semi-monthly payroll, and/or partner with outsourced payroll vendor.
• Prepare financial statements, reports of operations, expenditure reports, statistical data and other information concerning the financial condition of the company.
• Work closely with CFO during annual budget process. May prepare, maintain and analyze budget items including revenue, expense, payroll entries, and other income/expense areas.
• Serve as backup for A/P processing; setup and approve new vendors/subconsultants ensuring adherence to Company guidelines.
• Initiate and post cash disbursements including wire transfers, ACH, drafts, etc.
• Maintain accurate record of Visa cards, cardholders, and credit limits; communicate with bank to increase/reduce credit limits as approved by CFO; process Visa payable receipts and ensure expenses are eligible for billing.
• Review and post timesheets and employee expense reports, ensuring posting to correct labor and expense general ledger accounts.
• Allocate overhead to profit centers and projects.
• Process billing reports to project managers, interpret invoice instructions to produce client invoices, ensuring proper revenue recognition.
• Calculate and analyze work-in-process at month-end.
• Serve as backup for cash receipts processing; post receipts accurately to invoices; inform appropriate manager of differences in invoices and payments; research, process and communicate with clients regarding refunds, retainers, and overpayments; process statements monthly.
• Track fixed assets of the company.
• Review proposals and contracts to ensure proper billing procedures; setup contracts in project management software.
• Review A/R monthly and document issues that may delay payment; contact clients with A/R over 60 days; identify and process write-offs
• Obtain and review Certificates of Insurances to meet contractual obligations with clients.
• Assist in planning and direction of accounting systems, procedures and controls to insure appropriate accountability for revenues and expenditures.
• Serve as Deltek Vision support to staff as needed.

Requirements:

• Bachelor’s degree in Accounting, and three to five years of experience required; Master’s degree a plus
• Deltek Vision experience strongly desired
• AEC Industry experience
• One to two years of working experience or internship in a professional services firm preferred
• Ability to review and analyze financial information and maintain accounting data in an organized manner
• Strong interpersonal skills including coaching and negotiation skills
• Excellent written and verbal communication skills
• Highly proficient in Microsoft Office Suite, particularly Excel
• Deltek Vision experience strongly desired
• AEC Industry experience
• Strong work ethic, positive attitude and leadership qualities with the ability to multitask and set priorities
• Ability to work in a fast-paced environment
• Committed to lifetime learning as needed to maintain skill levels with the changing technology environment
• Acquires and applies an understanding of professional and ethical responsibilities