Responsibilities:

Accounts Receivable

• Responsible for assuring timely billings for projects and work
• Identify and resolve errors or omissions in the billing process, keeping the GM fully aware of the progress and issues
• Responsible for all delinquent accounts receivable balances and recommending collection proceeding as necessary or setting up alternative payment plans with customers
• Make recommendation for collection proceeding as necessary or setting up alternative payment plans with customers
• Reconciliation of branch deposits
• Process Sales Tax Reports – Monthly

Accounts Payable

• Manage the Accounts Payable process for the Branch Office including assuring that invoices are processed timely and are reconciled in the General Ledger system for payment
• Responsible for identifying and resolving invoicing/pricing issues to suppliers prior to payment
• Reconcile Statements (to invoices received or still outstanding)

Human Resources

• Manage HR issues relative to hearing employee grievances, benefits, employee relations issues, general field questions, etc.
• Responsible for establishing all human resources records and assuring that they are in compliance with government regulations
• Accountable for assuring that all employees have the required documentation for employment including, including but not limited to, verifying I-9 information and ensuring each hire has the necessary requirements to adhere to the Federal E-Verify Program
• Responsible for monitoring the recruitment process to include all postings, applicant flow logs, benefits enrollment, schedule drug tests, and interviewing and making recommendations of field candidates

Payroll

• Responsible for timely and accurate capture and reporting of payroll, resolving individual issues with Supervisors and Employees, prior to submitting to home office payroll.
• Generate Certified Payroll Reports for all Federal Jobs
• Generate OCIP/CCIP Reports as applicable

Contracts/Jobs

• Responsible for setting up and reviewing contracts that require insurance certificates and obtaining same from our carrier, also maintaining the records to assure they are current
• Responsible for reviewing cost variance and WIPS reports and resolving discrepancies with Project Managers
• Responsible for assuring subcontractor payments, obtaining lien waivers and any sales taxes issuers with GC
• Investigates issues and problems relative to subcontractors and employees
• Reports to GM on all issues, including confidentiality of contracts, pays, and income

Requirements:

• Must have at minimum a High School Diploma but prefer additional education or equivalent experience particularly in an accounting background
• Strong interpersonal and communication skills
• Proficient with Microsoft Suite